14 April 2023

Dental Practice Quick Guide: Meeting Patient Experiences in 2023

Dental Practice Quick Guide: Meeting Patient Experiences in 2023

As a dental practitioner, you already know that your patients have unique needs and expectations when coming in for care. When looking at the dental industry as a whole, however, it's clear that consumers have higher expectations than ever regarding their oral healthcare experiences. In fact, they expect a trip to the dentist to be much like any other business they rely on, providing options like real-time scheduling, flexible payment options, and reduced lobby wait times.

Patients are sick of the clipboards full of paperwork and having to call their dental clinics directly when a text should suffice. Ultimately, practices will need to step up their game in 2023 and meet these expectations of modernity and accessibility. If you aren't sure how you measure up, don't worry! This quick guide outlines patient expectations this year and what you can do to meet and exceed these care goals.

The Primary Factors Behind 2023 Patient Expectation Trends

If you're curious about what is driving patients to even more care and service options from their dentists, it boils down to five core elements:

Convenience and Accessibility

Convenience and Accessibility

After the COVID pandemic, consumers quickly pivoted to online solutions for shopping, education, work, and healthcare. This shift in how we do business revealed the convenience and accessibility that cloud-based services provide. Despite the end of social lockdown, many still expect providers to continue offering online scheduling, telemed, and flexible payment and financing options.

Information Overload

You already know that patients can look up just about anything on the Internet. Yet, this instantaneous access to information has created a keen awareness of costs, products, and treatment availability. They no longer have to wait on their dental office to provide cutting-edge care when they can simply look up competing clinics that already do. Having the ability to compare providers has created an even more competitive marketplace for practices.

Personalized Care

Personalized Care

Much like shopping on Amazon and being given a plethora of suggested products, patients expect their dentists to be in tune with their needs in much the same way. Practices now must create customized oral healthcare goals that meet the individual needs of their patrons. This focus on the relationship between dentist and patient has built a trusting care environment consumers crave.

Preventative Care Benefits

Preventative Care Benefits

The pandemic taught us a lot, especially the importance of preventative care. When healthcare offices across every specialty started shutting down in 2020 and 2021, patients everywhere couldn't maintain their usual healthcare. Those who had procrastinated in receiving necessary care were further imperiled. Fast forward to 2023, and preventative care is a top priority for a record number of Americans. No one wants to find themselves suffering from a preventable dental issue.

Cosmetic Goals

Cosmetic Goals

With the advent of social media, the value of a gleaming white smile has risen tremendously over the past few years. In 2023, this trend will continue. Dental patients are more interested than ever in veneers, whitening, and straightening of their teeth. This interest requires practices to scale quickly to meet this rising demand and offer the latest and most affordable products to achieve a stellar grin.

6 Ways to Meet and Exceed Dental Patient Expectations in 2023

6 Ways to Meet and Exceed Dental Patient Expectations in 2023

Ready to get your clinic up to speed for the year ahead? Check out our top six ways to ensure your dental patients are over the moon about your services.

1. Streamline Your Practice Experience

Topping our list of tips is creating a care experience that is convenient and seamless. Remember, patients want their dental offices to be modern and provide quick and easy accessibility to ensure a visit free of surprises and lengthy wait times.

To create smooth appointment experiences, your practice management software must provide end-to-end solutions that streamline traditionally outmoded operations and enhance patient interactions with your office. PMS platforms like Adit provide digital management tools specifically designed with the dental industry in mind so that your team provides the best visits possible by:

  • Allowing patients to self-schedule online in real-time
  • Allocating appointment times based on the procedure and treatment production completion rates to maximize schedule capacity
  • Conducting paperless check-in and patient onboarding via electronic forms
  • Automating appointment reminders, follow-ups, feedback, and payment requests
  • Pre-verifying patient insurance
  • Providing multiple payment solutions, including text-to-pay
  • And more!

Remember, your patients expect a convenient and accessible oral healthcare experience with your office, beginning the moment an appointment gets booked. By ensuring a no-hassle scheduling and intake process, their visit immediately starts on a positive note.

2. Your Dental Site Should Be Mobile Friendly

The first interaction patients have with your dental office is often on its website. Nowadays, patients expect to handle nearly every aspect of their oral health needs through an online patient portal. Typically, this feature gets accessed via your dental site. Considering that many consumers will access dental pages from their phones, it's vital to keep this in mind when designing or overhauling your current website.

To meet patient expectations of an easily navigated dental site, be sure the following elements are in the design of your pages:

  • Mobile optimization
  • Live chat
  • Custom-designed to reflect your brand
  • Posts of educational videos, blogs, and articles
  • Patient portal integration
  • An online scheduler that syncs with your internal calendar
  • HIPAA-compliant data security
  • Telemed features
  • Virtual tour of your office

The features shared in this list are essential for creating a professional dental site that provides additional accessibility to your clinic that patients can access from anywhere on their preferred devices.

3. Scheduling Should be Hassle-Free

Is your front desk team still spending several hours a day playing phone tag with patients to get them scheduled? Practices that still rely on direct call confirmations and follow-ups are losing nearly 15/hrs a week of productivity. This statistic doesn't take into account the payroll wasted on unbillable tasks.

Instead, put your patients in charge of their appointments by implementing online scheduling features that integrate with your current system. Platforms like Adit make it possible for patients to confirm, schedule, and cancel dental visits via secure SMS messaging. Patients can simply click an embedded link or go online to your website to access the calendar and book the time with the dental professional of their choice. Once complete, your internal schedule gets updated automatically. Solutions that offer real-time updates make it possible to quickly rebook abandoned appointment times, saving you thousands of dollars in lost revenue from no-shows.

4. Provide Extended Availability

Provide Extended Availability

Dental patients have busy lives and often try to fit appointment times in around their work, family, and recreational schedules. Because of this high demand on their time, many dental practices have begun offering extended hours on busier days and weekends.

If you're worried about the extra staffing costs, evaluate which days of the week are slowest and consider shortening daytime hours and adding a few evenings with this saved time. Then be sure to advertise your extended service times so patients don't miss out on more convenient appointment slots.

5. Communication Should Flow Freely

Communication Should Flow Freely

If your team has to check three or four different messaging channels, patient calls, and prospective inquiries are likely falling through the cracks. Patients don't want to sit on hold and often don't have the luxury of answering calls during the middle of their work day. It's imperative that your office takes a centralized approach to communication and be flexible in how your team communicates with them.

The reality is that over 97% of Americans have cell phones and prefer to correspond via text messaging. Consider an all-in-one VoIP phone system that allows your team to check and respond to messages across multiple channels (email, voicemail, text, etc.) from one program.

You can also streamline patient calls using features like Adit Voice which can display the caller's dental details before answering their call. Integrations of this type are also perfect for call tracking and recording, so it's possible to review how your dental team communicates and if any changes are necessary.

6. Become Your Patients' Dental Guru

Become Your Patient's Dental Guru

When visiting the dentist, patients often have treatment decisions to make. They need a provider with verbal and non-verbal soft skills to listen and explain dental care options empathetically and compassionately. This desire highlights their expectation of being personally connected to their providers, which nurtures trust and loyalty.

In 2023, consumers want to know that their doctors and dentists hear and value them, which starts with your office demonstrating interpersonal communication skills. If your team can knock this out of the park, patient compliance will improve, boosting patient satisfaction and outcomes.

There are many ways to achieve this, including:

  • Improve patient education and communication by leveraging automation and digital management tools
  • Ensure patients understand dental procedures and products by using visuals along with jargon-free explanations
  • Never miss a follow-up by automating reminders
  • Use active listening to address questions and concerns your patients might have
  • Encourage patients to leave feedback and reviews for your office
  • Be transparent about procedures, costs, and possible outcomes

Of course, don't forget that communication with prospective patients is just as important. Make sure to apply any feedback from current patrons to your marketing strategy to ensure first-time visits are stellar.

Adit Helps Your Dental Team Wow Patients

Patients in 2023 have much of the same expectations as last year, despite the pandemic being in the rearview. Convenience, personalization of care, greater accessibility, and flexibility are essential and expected if dental practices want to remain competitive. These needs require adaptation and potentially investing in cutting-edge practice management software to boost efficiency while enhancing patient experiences.

At Adit, we created a suite of digital management tools that have helped thousands of clinics create outstanding oral healthcare experiences. We know all about reducing bottlenecks and balancing workloads so your practice team and patients will enjoy smoother interactions.

Our platform is intuitive, modern, and innovative. You never have to worry about our software being unable to meet demand because we never stop developing our technological toolbox to drive your practice to success. Adit boasts over 15+ features and integrations available that work seamlessly with popular PMS providers, including:

  • Patient Forms
  • Online Appointment Scheduling
  • Practice Analytics
  • Adit Pay
  • Mobile App
  • 2-Way Patient Texting
  • Email Campaigns
  • Smart Patient Reminders
  • TeleMed
  • Call Tracking
  • Internal Chat
  • Patient Review Tool

Ready to take your patient experiences to the next level and boost your practice growth in 2023? Request your demo today!

You May Also Like

Everything You Need to Know About Telemedicine for Dental Practices

Telemedicine has come to the forefront in delivering care to dental patients during the past year of the COVID-19 pandemic. Thousands of dentists around the United States have been forced to open their practices up for...

3 September 2021 Angela Ledford

Avoiding Dental Burnout in 2023

Before the COVID-19 pandemic struck in 2020, dental offices everywhere were already short-staffed....

14 April 2023 Angela Ledford

Content Marketing Goals and Objectives

Effective content creation requires a clear understanding of your marketing goals and objectives. Only then can you produce content that delivers those marketing goals honestly. That is what makes content marketing strategies...

30 April 2016 Ali Jhaver

Technologies That Will Drive the Future of Dentistry

Every industry has experienced technological advances over the past two decades, but none as much as dentistry. With innovations revolutionizing (and even turning traditional oral healthcare notions on their heads), the...

10 June 2022 Ali Jhaver
Angela Ledford

Angela Ledford

Director of Marketing

Angela is a former English teacher turned marketing content specialist. Over the past 10 years, she’s developed marketing strategies to forge enduring bonds between B2B, B2C and SaaS companies and their clients through holistic education, effective communication, and captivating storytelling that moves audiences to act.


May 26 Amazon Demo Promo

Terms and Conditions

Last Updated: May 26, 2024

Offer ends May 29, 2024, and is limited to prospective customers who sign an annual agreement before June 30, 2023. The $300 Amazon gift card will be emailed to the company owner or established representative within 4 weeks of signing the annual agreement. Offer may not be combined with any other offers and is limited to one (1) gift card per office. Offer is not available to current customers or to prospective customers or individuals that have participated in a Adit demo during the prior six (6) months. Recipient is responsible for all taxes and fees associated with receipt and/or use of the gift card as well as reporting the receipt of the gift card as required under applicable federal and state laws. Adit is not responsible for and will not replace the gift card if it is lost or damaged, is not used within any applicable timeframe, or is misused by the recipient. Adit is not responsible for any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from the recipient’s participation in the promotion or receipt or use of the gift card. Recipient agrees to indemnify, defend and hold harmless Adit from and against any and all claims, expenses, and liabilities (including reasonable attorney’s fees) arising out of or relating to a recipient’s participation in the promotion and/or recipient’s acceptance, use or misuse of the gift card. This offer is sponsored by Adit Communications, Inc. and is in no way sponsored, endorsed or administered by, or associated with Amazon.


FREE $50 Gift Card

Schedule A Demo Before 00/00

Amazon Gift Card
Capterra Software Advice

Please Complete The Form Below


Why Adit?

Cut your software bill by up to 60% when you merge everything your dental office needs to run under one roof.

Centralize Communications

Centralize Communications

  • Phones & TeleMed
  • Emails & eFax
  • Texting & Reminders
  • Call Tracking and more!
Streamline Operations

Streamline Operations

  • Patient Forms
  • Online Scheduling
  • Payments
  • Reviews and more!
Boost Production

Boost Production

  • Performance Dashboards
  • Morning Huddle
  • Claims & Collections
  • Patient Profiles
  • Follow Up Lists
  • Year Over Year Metrics
Acquire More Patients

Acquire More Patients

  • Digital Marketing
  • Website Design
  • SEO
  • Google Ads
  • Facebook Ads

Please Complete The Form Below